As time goes on, you’ve probably noticed your company’s travel program getting more and more complex.
Even when you try to keep things simple, the reality is hard to avoid. The business travel landscape keeps changing, new tools keep getting added, and before long, complexity creeps in anyway.
Many organizations are still managing travel by bouncing between disconnected systems.
Picture this: You start booking a trip by visiting your preferred airline’s website and trying to find the best flight. Then you move on to a hotel on a different site. Next comes the rental car… on yet another platform. All the while, you’re trying to stay within company policy (assuming you know exactly what that policy is) or pulling everything together to submit the trip for approval.
Once the trip is over, the process isn’t done. You still have to jump into another system to build your expense report, gathering details from all those separate platforms just to get reimbursed.
Along the way, you’ve likely created multiple traveler profiles and re-entered the same personal information over and over again.
If you’re a travel manager, there’s probably yet another system involved for reporting and data. And when the systems don’t line up, spreadsheets and manual workarounds fill in the gaps.
Sound exhausting? That’s because it is.
And the result is lost time, inconsistent data, avoidable errors, and frustrated travelers.
If you want to take that complexity out of business travel, it’s time to integrate your travel program with the help of Gant Travel.
In 2026, travel program integration isn’t a “nice to have.” It’s a requirement for efficiency, compliance, and a better experience for everyone involved.
Why now?
Travel programs aren’t just growing – they’re also getting more demanding.
More organizations are managing higher travel volumes, supporting global teams, and trying to juggle vendor relationships. What might have worked when travel was simpler isn’t going to cut it anymore.
At the same time, expectations around duty of care, data security, and policy compliance continue to rise. Companies need to know where travelers are, ensure the right protections are in place, and feel confident that sensitive data is handled securely across every system involved. When tools aren’t connected, those responsibilities become harder to manage and riskier to miss.
Finance teams are feeling the pressure too. They’re looking for cleaner data, fewer discrepancies, and a clearer picture of what travel is actually costing. Disconnected systems make it difficult to measure ROI and make informed decisions.
And then there’s the traveler. In a world where personal apps work seamlessly together, employees expect the same ease of use at work. They want booking, approvals, support, and expenses to feel intuitive, not like a maze of logins and duplicate data entry.
The bottom line? Complexity isn’t slowing down. Without an integrated travel program, it will only become harder to manage year after year.
What does an integrated program actually look like?
An integrated travel program doesn’t mean ripping everything out and starting over. It means making sure the systems you rely on actually work together.
At the core, Gant Travel provides a single source of truth for traveler profiles, policies, and preferences so information is entered once and reflected everywhere it needs to be. No more mismatched details, outdated policies, or conflicting rules across platforms.
Booking, expense, payment, reporting, and traveler support are connected to ensure that data flows between systems automatically and reduce the chance for errors.
Instead of exporting spreadsheets or manually inputting information, updates happen in real time. Travel managers gain clearer visibility, finance teams get more reliable data, and travelers experience fewer interruptions along the way.
For admins, integration means control and confidence. For travelers, it means simplicity.
What makes Gant the best choice?
One misconception about integrated travel programs is that they require a one-size-fits-all solution. In reality, the most effective travel programs are built around a hub-and-spoke model like Gant’s.
A centralized hub connects world-class tools (booking platforms, expense systems, artificial intelligence, duty of care, payments, reporting, and more) so each solution can do what it does best, without all the jumping around. And it’s not just the technology working together. Our dedicated Gant account managers act as true advisors to help guide strategic decisions and keep your travel program moving in the right direction.
This approach gives organizations the flexibility to use what works today, adapt as needs change, and scale for the future without constantly rebuilding their program. Most importantly, technology starts working in support of the travel program and doesn’t dictate how it operates.
Trips are booked faster, with fewer errors and less back-and-forth. Policies are applied consistently, helping improve compliance without adding friction for travelers.
Travel managers spend less time troubleshooting and more time focusing on strategy. Finance teams gain clearer visibility into spend and ROI. And travelers feel supported instead of slowed down by the process.
Over time, the result is a travel program that’s not just easier to manage but continues to perform better as it grows.
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Ready to integrate your travel program? Get in touch at [email protected] whenever you’re ready to talk.
Curious what an integrated travel program looks like in action? Explore the Champion, Finance, and Traveler experiences at Gant Travel to see how everything works together.
Already a Gant client and looking to take integration even further? Reach out to your Gant account manager, they’ll help answer your questions and guide the next steps.
